Bilingual HR Assistant - On-site

Description

Scalepex is a nearshore services company focused on helping businesses scale efficiently through high-quality operational support and exceptional customer service. Our team is growing, and we are looking for an organized and detail-oriented  HR Assistant  to support the administrative and compliance functions of our Human Resources department.

Position Overview

The  HR Assistant  will provide administrative and operational support to the HR team, ensuring accurate employee records, smooth onboarding processes, and proper execution of payroll and compliance tasks. This role is ideal for someone who is organized, reliable, and interested in building a career in Human Resources.

Key Responsibilities

Employee Administration

Maintain and update employee files (physical and digital) ensuring accuracy and compliance.

Support the preparation and organization of HR documentation.

Ensure all employee records are complete and up to date.

Onboarding & Offboarding

Assist with the onboarding process for new hires (documentation, contracts, system registration, welcome process).

Coordinate employee documentation and required forms during hiring.

Support offboarding processes including documentation and exit procedures.

Payroll & Pre-Payroll Support

Assist in the preparation and review of  pre-payroll reports  (attendance, absences, leaves, overtime).

Support payroll documentation and coordinate with the payroll team to ensure accuracy.

Maintain records related to payroll adjustments, benefits, and deductions.

Compliance & HR Processes

Ensure HR documentation complies with company policies and local labor regulations.

Support HR audits and documentation reviews when required.

Assist with employee contracts, renewals, and compliance tracking.

General HR Support

Provide administrative support to HR initiatives and internal processes.

Assist with employee requests related to documentation or HR procedures.

Help maintain organized HR systems and documentation processes.

Requirements

Bachelor’s degree in  Human Resources, Administration, Psychology, or related field .

0–2 years of experience  in HR, administration, or similar roles.

Strong organizational and documentation skills.

Attention to detail and confidentiality when handling employee information.

Basic knowledge of  labor documentation and payroll processes  is a plus.

Proficiency in  Google Workspace or Microsoft Office .

Strong communication and teamwork skills.

Benefits

Opportunity to gain experience in multiple HR areas

Professional growth within a growing company

Collaborative and supportive work environment