Engineering Recruitment Coordinator - B10000

Industry Human Resources / Recruiting Operations / AI & Technology

Work Arrangement Fully Remote

Job Type Full-Time

Work Schedule 40 hours per week, aligned with US Pacific Time (flexibility required)

Locations: Philippines (PH), Latin America (LATAM), Anywhere remote

About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company Our client is a fast-growing, venture-backed startup operating at the intersection of artificial intelligence and the sciences. They are building innovative, high-impact products and scaling rapidly across multiple functions. The team is lean, high-performing, and operates with a strong sense of urgency and precision in hiring top-tier talent globally.

Role Overview Our client is seeking a Recruiting Coordinator to serve as the operational backbone of their hiring function. This role is responsible for ensuring a seamless, high-quality candidate experience while maintaining speed and efficiency across all recruiting workflows. You will manage interview coordination, pipeline tracking, and stakeholder communication while supporting continuous process improvement.

This is a highly execution-focused, cross-functional role that requires strong ownership, attention to detail, and responsiveness. You will work closely with recruiting and internal teams, ensuring alignment and momentum across all hiring activities. This role is ideal for someone who thrives in fast-paced startup environments and proactively identifies opportunities to improve systems and workflows.

Your Impact You will ensure that every candidate progresses smoothly through the hiring pipeline, resulting in a consistently positive and professional experience. Your work will directly improve hiring velocity by maintaining accurate coordination and proactive communication across stakeholders. You will enable recruiters to focus on sourcing and decision-making by owning the operational layer of hiring. Additionally, you will contribute to increased efficiency by identifying and implementing workflow improvements and automation where appropriate.

Core Responsibilities Candidate Pipeline Coordination – 45% Manage end-to-end candidate flow across all open roles using the ATS

Schedule, confirm, and reschedule interviews with speed and accuracy

Track candidate progress and proactively identify pipeline bottlenecks

Send timely updates, feedback, and rejection communications to candidates

Respond promptly to candidate inquiries throughout the hiring process

Recruiting Operations Support – 25% Act as the liaison between recruiting and internal hiring stakeholders

Maintain accurate and up-to-date candidate data across all roles

Support recruiting leadership and transition workflows as the team scales

Escalate blockers or delays proactively to ensure hiring momentum

Process Automation & Workflow Optimization – 20% Identify opportunities to automate repetitive recruiting tasks

Evaluate which processes require human touch vs. automation

Improve and refine existing workflows for efficiency and consistency

Propose and implement process improvements proactively

Communication & Candidate Experience – 10% Deliver professional and engaging communication across all candidate touchpoints

Maintain clear and concise written and verbal communication

Ensure timely updates, scheduling changes, and feedback delivery

Represent the company brand positively throughout the hiring journey

Must-Haves (Required) 2–4+ years of experience in recruiting coordination or recruiting operations

Hands-on experience with Ashby ATS (day-one functional proficiency required)

Strong organizational and multitasking skills across multiple open roles

Excellent written and verbal English communication skills

Proven ability to work with urgency in fast-paced, high-growth environments

High level of ownership, accountability, and attention to detail

Nice-to-Haves (Preferred) Experience supporting hiring across technical, operational, and leadership roles

Exposure to startup or high-growth company environments

Experience implementing recruiting workflow automation

Experience working with distributed or remote teams

Strong async communication habits and familiarity with remote collaboration

Tools Proficiency Must-Haves (Required) Ashby ATS

Slack

Nice-to-Haves (Preferred) Additional ATS or HRIS platforms

Google Workspace

Calendar and scheduling tools

Workflow automation tools (e.g., Zapier)

Competitive Salary: Based on experience and skills

Remote Work: Fully remote—work from anywhere

Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency

Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting

Generous PTO: In accordance with company policy

Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees

Direct Mentorship: Guidance from international industry experts

Learning & Development: Ongoing access to resources for professional growth

Global Networking: Connect with professionals worldwide

Our Recruitment Process Application

Screening

Skills Assessment

Top-grading Interview

Client Interview

Job Offer

Client Onboarding

Ready to Join Us? If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.