Project Coordinator

Description

Project Coordinator (Remote | Project Management, Operations, Client Coordination) Position Type: Full-Time, Remote

Working Hours: Flexible (Aligned with U.S. client collaboration)

About the Role We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.

This is a high-execution role focused on:

Tracking timelines

Coordinating teams

Managing communication

Ensuring deliverables are completed on time

You’ll act as the operational backbone of projects , ensuring nothing slips through the cracks.

What You’ll Own Project Coordination & Execution Track project timelines, deliverables, and dependencies

Ensure tasks are completed on time across teams

Maintain clear visibility into project status

Support smooth execution from start to finish

Stakeholder Communication Act as the central communication hub between:

Clients

Internal teams

Project managers

Provide regular updates and ensure alignment

Follow up consistently to keep projects moving

Project Tracking & Documentation Maintain project plans, timelines, and trackers

Document:

Meeting notes

Status updates

Action items

Use tools like:

Asana

Trello

Monday.com

Meetings & Coordination Schedule and coordinate project meetings

Prepare agendas and ensure clarity on objectives

Track follow-ups and action items after meetings

Risk & Issue Management Identify delays, risks, or blockers early

Flag issues proactively to project managers

Help coordinate solutions across teams

Resource & Budget Support Assist with resource allocation across projects

Track project expenses vs. budget

Support project managers with planning and reporting

Reporting & Visibility Prepare project status reports for stakeholders

Provide clear updates on:

Progress

Risks

Deliverables

Support presentations and reporting materials

What Makes You a Strong Fit You are highly organized and detail-oriented

You follow up until things are completed

You can manage multiple projects without losing clarity

You communicate clearly and proactively

You anticipate problems before they escalate

Required Experience & Skills 2+ years in:

Project coordination

Project management support

Operations roles

Experience with project tools like:

Asana

Trello

Monday.com

Strong proficiency in:

Google Workspace or Microsoft Office

Experience with:

Project documentation

Reporting and tracking

Excellent communication and coordination skills

Nice to Have Exposure to project management methodologies (Agile, Scrum, Waterfall)

Experience working with remote or distributed teams

Background supporting client-facing projects

Experience managing multiple stakeholders simultaneously

What a Typical Day Looks Like Review project trackers and update timelines

Follow up with team members on pending tasks

Coordinate meetings and document key outcomes

Identify risks and escalate when needed

Update stakeholders on progress

Support reporting and project documentation

In short:

You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

Key Metrics (KPIs) On-time completion of project deliverables

Accuracy of project tracking and documentation

Timeliness of follow-ups and updates

Reduction in missed deadlines or execution gaps

Stakeholder satisfaction and communication quality

Why This Role Stands Out High ownership across multiple projects

Exposure to cross-functional teams and client work

Clear path into Project Manager roles

Opportunity to build strong operational systems

Remote flexibility with structured workflows

Interview Process Initial Screening Call

Recruiter Interview

Client Interview

Offer & Onboarding

Apply Now If you:

Are organized and execution-focused

Enjoy coordinating teams and timelines

Thrive in fast-paced environments

This role is a strong fit.